Job Description

Job Description

Job Description

Support the Consulting Division of our Rapidly Growing Government Capture and Proposal Consulting and Training Firm!

1. Position Overview

We are looking for a bright, determined, and self-motivated Bookkeeper for a full-time position in our spacious Rockville office.

2. Your Job

As the Bookkeeper, you will support all aspects of our financial operations. This position requires an intelligent individual who can grasp the big picture as well as pay meticulous attention to details.

Your duties will include:

a) Accounts Receivable/Payable Support

• Develop invoices in our consulting project management software, Mavenlink.
• Post and reconcile all transactions to QuickBooks
• Daily cash-flow monitoring and alerts
• Post sales transactions
• Reconcile sales deposits
• Maintain A/R balances daily and reconcile customer balances
• Post expense transactions
• Customer collection calls, as needed
• Request and maintain vendor W-9 and COI records as needed
• Issue invoices in accordance with individual contract terms
• Issue vendor payments
• Maintain A/P balances daily and reconcile vendor balances
• Send reminders on time sheets and process them
• Generate and process payroll
• Process team receipts for payroll reimbursements w/ payroll
• Process payroll tax returns
• Source documents storage in accounting software (i.e. attachments to transactions)
• Source documents storage in SharePoint
• Reconcile bank accounts and credit cards

b) Finance Assistant Support

• Post all asset, liability, and equity transactions not captured under bookkeeping services
• Reconcile all asset, liability, and equity accounts not captured under bookkeeping services
• Close books monthly on/around the 5th
• Track and analyze financial metrics, and maintain company scorecard
• Prepare and track budgets
• Perform overhead costing & allocations
• Collaborate w/ 3rd parties to complete insurance (i.e. worker’s comp) audits
• Assess and establish internal controls as needed
• Provide information to the external accountant who files company’s taxes
• Maintain the chart of accounts
• Close books each year prior by Jan 31st
• Prepare 1099s and W-2s
• Property return or report preparation & submission to state tax agency
• Collaboration with owner’s personal returns
• Manage 401K account deposits
• Submit information for business and owner’s personal tax returns
• Apply for grants and loans

c) Records Maintenance and Reports

• Scan and file financial information for taxes (receipts, statements, etc.) and contractual documents (client and supplier contracts and non-disclosure agreements) electronically in SharePoint
• Comply with local, state, and federal government reporting requirements

d) Assist with Various Projects

• Perform employee and consultant on-boarding tasks
• Provide clerical and administrative support to management as requested
• Maintain company owner’s personal accounts and maintain personal information in QuickBooks
• Other projects as applicable

3. Required Experience and Skills

• An associate or bachelor's degree in accounting or business administration, or equivalent business experience, and 2+ years of responsible experience for a company.
• QuickBooks, Intuit Payroll, and Excel fluency are required.
• Excellent technology skills.
• Outstanding verbal and written English language communication skills are essential.
• Background check required.

Bonus Points

• Veteran of the U.S. armed forces.
• Preference will be given to candidates familiar with government contracting, government cost proposals, and with the Certified Public Accountant or Certified Management.
• Professional training and certifications.

4. Desired Soft Skills and Professional Characteristics

• You take the high road in difficult situations and understand how to read personalities and win respect of highly intelligent, technically proficient, and accomplished professionals.
• You make realistic promises, you care deeply, and make sure the delivery team keeps your promises to the customer.
• You make our team look good in front of the customers.
• You love a fast-paced dynamic environment with a variety of different tasks.
• You are a skillful negotiator with a strong ability to connect with people.
• You have a high level of intelligence to include emotional intelligence, good character, and you are easily coachable.
• You have been admired for your organizational and time management skills.
• You maintain professional relationships with people to ensure repeat business.

Company Description

OST is an amazing place to work for self-driven and dynamic people who like to solve big problems and shape solutions for multi-million and multi-billion-dollar government contracts. We have helped government contractors win more than $26 Billion through our consulting practice and have trained thousands on how to win government contracts through our Bid & Proposal Academy. We have a big vision and a small, highly talented team within OST. Everyone at OST profoundly impacts our clients’ companies, their employees, and the government contracts we help them win.

OST has invested almost two decades in intellectual property development and is now on a rapid growth trajectory. In addition to growing our consulting practice, we have launched the following innovative initiatives:
- Grow the Registered Apprenticeship program in Government Business Development
- Develop co- marketing/partnerships with major educational institutions
- Leverage our GovCon Incubator as a public good component of our company
- Productize Bid & Proposal Academy training to harness the virtual learning trends of the post-pandemic world while reducing delivery costs
- Broaden the training reach and establish the Bid & Proposal Academy as the new leading training brand name in government contracting

OST’s mission is to build the single biggest business development solutions company in the government contracting market.

Company Description

OST is an amazing place to work for self-driven and dynamic people who like to solve big problems and shape solutions for multi-million and multi-billion-dollar government contracts. We have helped government contractors win more than $26 Billion through our consulting practice and have trained thousands on how to win government contracts through our Bid & Proposal Academy. We have a big vision and a small, highly talented team within OST. Everyone at OST profoundly impacts our clients’ companies, their employees, and the government contracts we help them win. \r\n\r\nOST has invested almost two decades in intellectual property development and is now on a rapid growth trajectory. In addition to growing our consulting practice, we have launched the following innovative initiatives:\r\n- Grow the Registered Apprenticeship program in Government Business Development\r\n- Develop co-marketing/partnerships with major educational institutions\r\n- Leverage our GovCon Incubator as a public good component of our company\r\n- Productize Bid & Proposal Academy training to harness the virtual learning trends of the post-pandemic world while reducing delivery costs\r\n- Broaden the training reach and establish the Bid & Proposal Academy as the new leading training brand name in government contracting\r\n\r\nOST’s mission is to build the single biggest business development solutions company in the government contracting market.

Job Tags

Full time, Contract work, For contractors, Apprenticeship, Local area,

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